Job Opportunities

Special Projects and Event Coordinator

The Special Projects and Event Coordinator is responsible for providing administrative support to the Legacy Council, a volunteer group of supporters and advisors to the California Rangeland Trust. Additionally, this position is the lead planner and organizer of special events ranging from small group tours of California working ranches to large fundraising galas. The position works closely with the organization’s Fund Development and Communications teams to educate and develop community members and volunteers in support of the Rangeland Trust mission.

Position Title: Special Projects and Event Coordinator

Job Status: Full Time, Exempt

Organizational Relationships

  1. Supervised By: Chief Development Officer
  2. Employees Directly Supervised: N/A
  3. Other: Works closely with Legacy Council, as well as with CEO, Directors, staff, landowners, vendors, and supporters of the Rangeland Trust.

Essential Functions

Legacy Council Management

  • Provide ongoing support and guidance to the Legacy Council
  • Schedule, plan, execute, document, and follow-up Legacy Council meetings and events
  • Provide advice and direction to the Legacy Council as necessary
  • Assist the Legacy Council with developing and executing its goals and action plans
  • Assure activities of the Legacy Council are aligned with the mission of the Rangeland Trust
  • Assist in acquiring funding for Legacy Council activities and programs
  • Develop and oversee the Legacy Council budget
  • Evaluate Legacy Council programs to ensure effectiveness and recommend changes if appropriate
  • Act as primary point of contact for Legacy Council members

 

Event Coordination

  • Planning, implementation, and follow-up for all special and annual events
  • Develop and maintain event databases
  • Manage event volunteers, staff, and vendors
  • Coordinate event logistics and assist Communications Director with public relations, promotion, and collateral
  • Assist with the development and fulfillment of event budgets
  • Lead silent and live auction donation solicitations
  • Cultivate and expand sponsorship development
  • Assist Communications Director with social networking
  • Actively participate and staff committees as necessary
  • Assist the Development Team with fundraising activities as necessary

 

Community Outreach and Education

  • Plan, coordinate, and execute ranch tour events
  • Develop and maintain relationships with landowners and vendors
  • Assist Development Team in identifying and cultivating donors
  • Development and fulfillment of ranch tour program budget

Requirements and Qualifications

Education:

Degree from four-year college or university required. A two-year degree with commensurate experience, preferably with a nonprofit organization, may substitute

Experience:

  • Demonstrated successful experience in meeting management
  • Successful experience in event planning, sponsorship, marketing, and public relations
  • Nonprofit organization experience preferred
  • Background in agriculture, particularly livestock, is preferred

Knowledge and Ability Requirements:

  • Outstanding organizational skills, extreme attention to detail, creative thinking, and passion for the mission of the organization
  • Strong interpersonal communication skills
  • Ability to manage and present in front of groups
  • Standard office administrative practices and procedures, including the use of standard office equipment: voicemail, multi-line telephone system, copier, fax machine, and mail machine
  • Strong writing skills including English usage, spelling, grammar, and punctuation
  • Ability to read, analyze, and interpret complex documents
  • Ability to respond effectively to sensitive or challenging situations
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Standard business correspondence formatting
  • Basic math, record keeping and database management
  • Ability to manage multiple projects at once, with minimal supervision and direction.
  • Excellent time management skills
  • Exemplary customer service skills, including dealing effectively with the public, both in person and over the telephone
  • Ability to work as a team member but also with minimal supervision
  • Ability to establish and maintain effective working relationships with staff, Directors, volunteers, landowners, the public, and others encountered in the course of work
  • Willingness to adjust hours to accommodate the needs of the position
  • Proficiency in the following computer applications related to the work including:
    • Microsoft Office programs including Outlook, Word, Excel, PowerPoint, and Adobe Acrobat
    • InDesign, Illustrator and Photoshop a plus but not required

Training Requirements (Licenses, Programs, Certificates):

Must have a valid California Driver’s License and an acceptable driving record.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Must possess mobility to work in remote, outdoor settings as well as in a standard office setting.   Ability to use standard office equipment, including a computer; work in temperature variant environments; attend meetings at various sites; strength to lift and carry materials weighing up to 50 pounds; stand for long periods of time; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

Must be able to attend out-of-town meetings and other events, often occurring on nights or weekends.