The Development Associate provides effective operations support for all fundraising and client management activities including, but not limited to, donor records, prospect research, gift processing and reports, events, and volunteer coordination. Although this position provides critical internal support they should also be experienced and adept at engaging (written and in person) with donors and key external stakeholders. This position also serves as a confidential executive assistant to the Chief Executive Officer, administrative support to the management team as necessary, provides primary contact for the public via office or telephone, and helps to coordinate other office needs to keep us functioning efficiently. This is an ideal position for a self-motivated, curious, and focused individual.
Position Title: Development Associate
Job Status: Full Time, Non-Exempt
Supervised By: Development Director; General Coordination with COO
Employees Supervised: None
Other: Works with colleagues, Directors, donors, and clients of the Rangeland Trust
Data Management and Donor Relations
- Responsible for ensuring the accuracy and integrity of the organization’s database, including data input and output, technology management, end-user training and support, policies to guide data entry, and ensure the database effectively captures donor information and generates accurate financial and analytical reports.
- Process donations and prepare timely acknowledgement of donor-related correspondence.
- Manage online donation forms, requests for matching gifts, and online donor inquiries.
- Implement regular NCOA updates and other data clean-up functions to ensure optimal data hygiene. Regularly evaluate data management tools and make suggestions when needed.
- Create regular fundraising reports, financial reports, and other database reports as needed.
- Maintain foundation, corporate, and individual donor files, gift backup files for Finance Department, and help track grant reporting requirements when needed.
- Serve as the point of contact with the Finance Department, including monthly reconciliation and requests connected to the annual audit.
- Ensure the accuracy of donor listings.
- Partner with colleagues to enhance donor stewardship activities.
- Assist with research of major gifts and events prospects and compile briefings for key staff. Proactively identify, qualify, and help track organizational relationships with major gift prospects. Use this information to continually update the prospect pipeline.
- Assist development team with production and mailing of appeal letters and event invitations.
- Assist with the preparation and execution of special events, from collecting RSVPs and printing nametags, to supporting logistics for the silent and live auctions at the annual fundraiser.
- Participate in professional development depending on prior experience.
- Continually improve the effectiveness of existing fundraising operations.
- Perform other duties as assigned.
- Provide administrative assistance to the Chief Executive Officer, Chief Operating Officer, Development Director, and other senior staff members as appropriate.
- Maintain the office Master Calendar. Monitor CEO and senior staff calendars and arrange meetings as necessary.
- Direct incoming telephone, mail, and visitor traffic ensuring full coverage Monday through Friday, 8:00 am to 5:00 pm.
- Maintain office supply inventories.
- Compile materials and coordinate logistics as needed for all Board and Committee meetings.
- Maintain official records of Board meetings with the COO.
- Maintain the Fund Development & Outreach Unit’s advance planning calendar (18 to 24 months) as well as the approved current Master calendar.
Requirements and Qualifications
Education:A Bachelor’s degree from an accredited college or university
- Minimum of three years of development/fundraising and non-profit experience.
- Minimum of three years of experience providing administrative support.
- Database management experience required
Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.
Knowledge and Ability Requirements:
- Ability to provide excellent customer service in an enthusiastic and professional manner.
- Ability to collaborate effectively and to work well as a member of a team.
- Demonstrated ability to work independently and proactively in a small, dynamic environment, meet multiple concurrent deadlines, and organize time and priorities.
- Highly organized with the ability to handle multiple projects and priorities while coordinating work flow in a deadline-driven and service-focused environment.
- A self-starter with excellent problem-solving and implementation skills.
- Technology-savvy with an understanding of database systems and management.
- Attention to detail and a commitment to data accuracy.
- Exceptional editing and proofreading skills.
- Proficiency in conducting internet-based research.
- Fluent in Adobe and Microsoft Office programs: Acrobat, Word, Excel, Outlook, PowerPoint.
- Familiarity with standard office administrative practices and procedures, including the use of standard office equipment.
Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer; strength to lift and carry materials weighing up to 40 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Must be able to travel and attend meetings and events at various sites throughout the state with possible weekends or evening events.
Training Requirements (Licenses, Programs, Certificates):
Must have a valid California Driver’s License, acceptable driving record, and full automobile insurance coverage.
Please send your cover letter and resume to firstname.lastname@example.org